Ceremony Guidelines & FAQs

ALL CEREMONIES
For Spring/Summer graduates, the College of Humanities offers two distinct convocation ceremonies in the Student Union ballroom. The first is held on Thursday, May 12 at 2 PM honoring our graduate students; all MA and PhD degree candidates. The second is held on Friday, May 13 at 9 AM honoring our undergraduate students; all BA and BGS degree candidates.  

The official University of Arizona Commencement in Arizona Stadium takes place on Friday, May 13 at 7:30 PM. 

For Fall/Winter graduates, the College of Humanities offers one convocation ceremony in the Student Union ballroom on Friday, December 16 at 9 AM, honoring both graduate and undergraduate degree candidates. 

UNDERGRADUATE – SEATING & PROCESSION
If you are an undergraduate (BA/BGS), you DO NOT need to check in at the door, and you will able to sit anywhere within the designated student seating section. Students will process to the stage from their rows, in the order they are seated. There is no alphabetical order. At your seat, you will find a NAME CARD. You will fill out your card with your name and major(s) as you’d like to be announced on stage. When your row is called, you’ll be directed to line up and process across the stage. Once at the reader’s podium, you will hand the card to the reader before crossing the stage. (You’ll have a chance to make sure your name is spoken clearly and correctly.) 

GRADUATE – SEATING & PROCESSION
If you are a graduate student (MA/PhD), you DO need to check in at our designated Welcome table. We’ll confirm your attendance as well as your faculty hooder. At the May ceremony, all graduate students and faculty will assemble in the lobby for procession into the ballroom to a designated seating section.  At the December ceremony, all graduate students will be directed to an assigned seat, and ushered to stage to process ahead of the undergraduate students.  Seating is not alphabetical at either ceremony; you will rise from your seat when your name and your hooder’s name are announced . Once announced, you will walk to the center of the stage and greet your hooder. Once you are hooded, you will greet the Dean to collect your medallion before exiting the stage.  

All MA and PhD candidates attending in-person must confirm your intent to attend and invite a faculty member to hood you at the ceremony. Your RSVP will allow you to complete these steps, but it's a good idea to connect directly with your Graduate Service Coordinator (listed below) to confirm your graduation plans.
SPANISH: Isela Gonzales-Cook 
SLAT: Debbie Shon Buhler 
SILLC: Frank Whitehead

COVID SAFETY PROTOCOLS
The College of Humanities and the University of Arizona are actively monitoring incidence of COVID-19. All guests will be required to follow campus health and safety protocols in place at the time of any event as well as adhere to any existing state and local guidelines. At this time, the ceremony is an indoor event and face coverings are recommended in accordance with the current University policy here. 

GUEST SEATING 
Guests do not need tickets or require an RSVP, but we ask that you invite no more than 10 people, and a guest count is appreciated (in your RSVP) so we can plan our seating and refreshment needs. On the day of the ceremony, your guests can simply arrive at the ballroom. Open seating is provided throughout the ballroom. 

GRADUATE ATTIRE 
You must purchase a cap and gown from the Student Union Bookstore. Bookstore staff are on hand for fitting and specific regalia inquiries. Tassels can be worn on the right side for the entire ceremony. Business/Business Casual attire is acceptable to wear underneath your graduate regalia.

Honors cords are not distributed by the College of Humanities at this time. We have a tradition to gift every graduate with a medallion in recognition of your degree and achievement in the College of Humanities. You will collect your medallion when you cross the stage, and graduates attending virtually may request a medallion by mail in your RSVP.  

ACCESSIBILITY 
There is a wheelchair accessible ramp located on stage as well as wheelchair seating for graduates and guests attending the ceremony. Please let our Event Team know if you require assistance or more information. The ceremony will be live captioned both online and in-person. In addition, the ceremony is translated in Spanish and a transcript is provided in guest programs to follow during the ceremony. 

CEREMONY ETIQUETTE 
This is an exciting celebration for everyone in attendance. After crossing the stage, you will be directed to return to your seat promptly and remain seated until all names are called to give each graduate equal time to be recognized. We allow for ample time after the ceremony to take photos with family, friends, professors and the Dean. Please do not attempt to greet family/friends or leave the seating area during the ceremony as it may cause a disruption and is disrespectful of the students still to be recognized.

PICTURES / RECORDINGS
Family and friends are encouraged to take photos of your moment on stage. There is a center aisle that can be used to take a photos. We ask that anyone taking pictures please remain behind the ropes and return to their seats promptly. Note, there are no other official photos that will be made available to you.

PROGRAMS 
Volunteers will hand out printed programs at the ceremony entrance. Extra copies will be available. A Spanish translation is provided inside the program. 

SLIDES
We will display a continuous reel of celebratory student slides before and after the ceremony.  Slides are optional and will not be projected during the ceremony when your name is called.  At the December and May undergraduate ceremonies, students are projected on a large screen as they cross the stage, collect their medallion and greet the Dean. 

VIDEO & LIVE STREAM
We will be video recording and live streaming the event. You can direct family and friends afar to watch at humanities.arizona.edu/live at the ceremony date/time (Arizona Standard Time). By the following Monday after the ceremony all graduates will receive a link to the video or you can find it on the Humanities Convocation page.